Sales Assistant

5 days ago

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Supplemental Health Care

WebsiteLinkedInAll Job Openings

Health Care Workforce Solutions • Health Care Travelers • Nursing Professionals • Therapy Professionals • Nurse Practitioners

501 - 1000

Description

• The Sales Assistant will help establish and build Supplemental Health Care’s reputation throughout the market. • Responsible for managing administrative functions for the team. • This is an entry level position with potential to move into the Client Services Manager role. • Enter field talent and client submission and compliance documents into Vendor Management Systems (VMS). • Update client tab in Total Relationship Management (TRM) as needed. • Mail out marketing materials/packages to clients as requested. • File various documents in DocuWare. • Update facility contracts in TRM. • Work with VMS Team to assist in getting clients to update VMS sites to ensure correct billing and payment. • Work with Credit & Collections Team to assist in reducing teams outstanding Accounts Receivable. • Prepare account reconciliations and write up adjustments. • Work directly with team manager and work well with interdepartmental managers. • Collaborate with approved 3rd party VMS. • Accurately review, code, calculate and input all timesheets associated with the VMS. • Read, understand and implement 3rd party contractual language. • Ensure all VMS schedule dates and deadlines are met. • Review, approve and dispute invoices produced weekly via established methodology, follow-up as needed. • Research, dispute and resolve discrepancies on exception reports within the VMS systems. • Provide administrative support for office staff as requested. • Distribute Hot Jobs to the Recruitment Team as well as the Centralized Recruitment Team Daily. • Send and Revise all new jobs into Open Orders Team. • Skill Marketing of Hot talent in the pipeline that needs a job match. • Review and correction of client submissions as needed. • Communicate weekly to clients, list of talent available that could be booked on assignment. • Update client compliance matrix into TRM as well as specific client requirements. • Pull Submission Report from TRM. • Create On-Call Report nightly in conjunction with the Recruitment Team for after-hours staffing & support. • Maintain operational excellence through executing the Supplemental Way. • Help to create an environment of high morale, motivation and teamwork. • Other duties as assigned.

Requirements

• Associates Degree and/or 1-2 years equivalent experience preferred • Knowledge of proper grammar, spelling and rules of composition • Must have a working knowledge of computer and software systems including Microsoft Office products and the Internet • Must be detail-oriented and highly organized • Ability to work independently and with other team members • Ability to organize and complete work in a timely manner • Ability to multi-task • Ability to communicate effectively with all levels of the organization • Must be able to work for prolonged periods of sitting, typing and use of the phone and computer • Must successfully complete onboarding training/tutorials and attend future webcasts/trainings as required