Payroll Manager

December 28, 2024

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Smartsheet

WebsiteLinkedInAll Job Openings

productivity • collaboration • achievement • innovation • effectiveness

1001 - 5000 employees

Founded 2005

☁️ SaaS

⚡ Productivity

🤝 B2B

Description

• Smartsheet is looking for an experienced Manager of Payroll to join and lead a growing team in a high-growth Software as a Service (SaaS) company. • You will actively support America’s payroll, while also playing a key role in shaping our process for continued growth and the increasing complexities of payroll and benefits compliance. • You will report to the Sr. Manager, Global Payroll and is located at our headquarters in Bellevue, WA. • This position will have two direct reports. • Own the end-to-end payroll processing for our Americas entities, ensuring accuracy, compliance, and timeliness. • Partner with cooperative teams in HR, Benefits, Compensation, Stock, Sales Operations, Accounting, Treasury and Tax. • Serve as the go-to resource and subject matter expert for all United States payroll-related matters and Costa Rica as needed. • Assist with off-cycle payrolls related to bonus, commission, and stock as needed including occasional opportunities to provide back-up for international entities. • Review and approve off-cycle terminations for US employees. • Document and maintain payroll standard operating procedures. • Ensure compliance with and proper execution of SOX controls within the payroll cycle. • Review payroll audit reports and process adjustments with third-party vendor (OSV). • Reconcile payroll tax deposits, funding and Quarterly returns including amendments. • Prepare Year-end reconciliation and review W-2/W-3 filings. • Support system integrations/workflows between HR and Global payroll systems and resolve discrepancies. • Drive continuous improvement initiatives to improve payroll operations, data integrity, and reporting capabilities. • Keep informed of federal, state and local compensation laws and regulations to ensure company compliance. • Directly assist employees and managers on payroll-related questions and/or issues. • Participate in special projects, month-end close, external audits or ad hoc analyses as assigned. • Maintain sensitive and confidential information with the highest degree of integrity and privacy.

Requirements

• Bachelor’s degree in Finance, Business, Accounting or related discipline • 7+ years direct payroll experience with multiple US jurisdictions/currencies • Experience partnering across functional lines with effective interpersonal skills consistent with our values and commitment to service • Deep demonstrated understanding of payroll and tax labor law • Experience with SOX or similar control oversight • Familiarity with Fidelity, Workday, OSV Atmosphere, Cloudpay or other payroll and HR equivalent systems • Knowledge and mindset for automation and improvements to streamline processes for scalability • Ability to work independently, manage shifting priorities, demonstrate good personal judgment, and handle tasks • Advanced level of proficiency using Microsoft Office and Google worksheets • Highly analytical with working knowledge of general payroll protocols and accounting principles

Benefits

• HSA, 100% employer-paid premiums, or Buy-up medical/vision and dental coverage options for full-time employees • Stock - Restricted Stock Units (RSUs) for eligible roles • 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay) • Monthly stipend to support your work and productivity • Flexible Time Away Program, plus Incidental Sick Leave • US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans • US employees receive 12 paid holidays per year • Up to 24 weeks of Parental Leave • Personal paid Volunteer Day to support our community • Opportunities for professional growth and development including access to Udemy online courses • Company Funded Perks, including a counseling membership, local retail discounts, and your own personal Smartsheet account • Teleworking options from any registered location in the U.S. (role specific)