Construction Administrator

August 8

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Benefit from our expert headhunting with a one-time fee, direct hires, and zero agency fees - plus, optional employee/HR management for $199 per month per employee.

11 - 50

Description

• The Construction Administrator is responsible for supporting the Project Management, Construction, and Operations & Maintenance teams through ownership of all administrative tasks throughout the lifecycle of a project, from handoff through warranty/service period. • Create projects in Dropbox Master File Index and setup budgets, coordinating with Project Manager. • Initiate project start-up (Scoop, Raken, complete contract summary sheet and submit to accounting department). • Complete startups and renewals (e.g. utility locates, permit acquisition, bond acquisition, & project specific COIs). • Assist with project specific badging, when required. • Partner with the accounting department to ensure projects have necessary business licenses, applications and renewals in place. • Update Dropbox project folders with copies of executed change orders, update change order request (COR) log, and adjust contract value within accounting software. • Create monthly draft project billing and work with the accounting department to ensure payments are received in a timely manner. • Partner with Project & Construction Managers to address misc. data entry needs for Scoop and Raken. • Work with the accounting department to track and escalate issues with Accounts Receivables (ARs). • Assist with purchasing platforms and vendor accounts to ensure that projects have necessary materials needed to execute work timely. • Monitor compliance for apprenticeship ratios, working with the labor compliance department and WECA (Western Electrical Contractors Association) to help ensure the company is meeting requirements on all projects. • Assist Project Manager with scheduling AHJ, utility and special inspections. • Distribute weekly field hours report to estimating and construction management teams. • Assist service department with administrative and billing items. • Coordinate with the marketing department for jobsite photo opportunities. • Assist Construction Manager and/or General Foreman with managing rental equipment & site service ordering, as well as tracking delivery & call-offs. • Oversee and audit field purchase orders (ex. Home Depot), ensuring project information is properly coded onto orders. • Work with concierge service to book field crew travel reservations. • Order sticker and placard creation, working with the field teams to coordinate orders and deliveries. • Organize project events (lunch meetings, team building events, etc.)

Requirements

• 3+ Years of experience in a Construction Administration role, or equivalent. • Familiarity with Dropbox, SCOOP, and Google Applications Suite (Drive, Calendar, Sheets, etc.) or similar software. • Strong written & verbal communication, organizational, decision-making, attention to detail, and problem-solving skills required. • Ability to work with a wide variety of construction groups: clients, office management, field management, and subcontractors.