Executive Assistant - Founder

5 days ago

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Description

• Manage Founder’s calendar, including scheduling meetings and appointments • Coordinate travel arrangements and prepare detailed itineraries • Handle correspondence, including emails and phone calls • Prepare and edit documents, reports, and presentations • Manage expenses and maintain financial records • Coordinate with internal teams and external partners • Assist with personal tasks as needed, such as managing prescriptions and healthcare appointments, running local errands. • Organize and maintain files and records • Plan and coordinate events, including team meetings and dinners • Proactively identify and resolve potential issues before they arise

Requirements

• At least 1 year of experience as an Executive Assistant or in a similar role • Exceptional organizational skills with a keen eye for detail • Proficiency in Google Suite and productivity tools • Strong written and verbal communication skills in English • Ability to work independently and manage time effectively • Experience with calendar management and travel coordination • Proven experience developing and following SOP’s • Comfortable working with sensitive and confidential information • Knowledge of leveraging artificial intelligence to streamline administrative tasks • Demonstrated ability to prioritize tasks and meet deadlines consistently • Experience in managing complex schedules and coordinating meetings • Proficiency in preparing reports and presentations • Ability to anticipate needs and take initiative in solving problems • Warm and approachable personality • Direct and clear communication style • Ability to build and maintain professional relationships • Adaptable and flexible in a dynamic work environment • Discreet and trustworthy when handling confidential information

Benefits

• Target annual compensation 400,000 - 500,000 ZAR commensurate to experience. • 43 days off per year. This includes 22 holidays per year, plus 21 days of PTO per year. • 3 additional days off per year to volunteer with a non-profit organization of your choice. • 100% remote work with core working hours of 11 AM - 4 PM EST. Remaining hours can be completed before or after the core working hours. • Mostly remote work with core working hours of 5 PM - 10 PM EST beginning March 2025, with some travel required around Cape Town city center. • Participation in the company profit sharing program the year after your hire date (pending passing a financial literacy quiz).