Senior Executive Assistant

4 days ago

Apply Now

Receive Emails with Similar Jobs

Vonage

WebsiteLinkedInAll Job Openings

UCaaS • CPaaS • CCaaS • Cloud Communications • Unified Communications

1001 - 5000

💰 $225M Post-IPO Debt on 2014-08

Description

• Provide independent administrative support of the day-to-day activities, including calendar management. • Manage travel and travel associated planning and arrangements • Use superior organizational skills to manage and support the scheduling, call follow-up, triage, and decision making. Plan, coordinate and ensure the Head of the Business Unit’s schedule is followed and respected, and keep him well informed of upcoming commitments and responsibilities • Provide effective support with the preparation, execution and follow-up of meetings • Communicate directly on behalf of the Head of the Business Unit with local & global executive team members, customer executives and employees • Act as a delegate on behalf of the Head of the Business Unit for internal system approvals • Plan and organize internal & customer special events, including multi-day activities • Coordinate meetings including staff meetings, special events, training, and workshops (i.e. internal and offsite meetings, etc.) which includes creating the agenda, making travel arrangements, preparing, and disseminating meeting materials and information • Support daily operations with use of Vonage administrative tools & other general tools. • Drive improvement and implementation of administrative processes and routines • Partner, network, and communicate effectively with other assistants within and outside the organization

Requirements

• 8+ years of experience working in a large, international corporate environment • 10+ years of relevant experience as an Executive Assistant, Project Management or Office Manager type experience required. • Extensive experience with arrangement of complex schedules, time management and logistics, across multiple time zones; global experience preferred • Flexibility to communicate and complete tasks during non-traditional working hours • Self-driven professional with the ability to manage through ambiguity, and independently run activities with minimal supervision • Superior problem-solving skills, with a strong focus on structure and execution • Strong work ethic and able to maintain a high level of confidentiality • High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, customers and community leaders including Strong ability to execute work with a diversity, equity, and inclusion lens • Excellent communication skills and executive presence