Executive Assistant

6 days ago

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Description

• Travel Coordination: Plan and organize executive travel, including flights, accommodations, and documentation. • Calendar Management: Coordinate and manage the executive's schedule, accounting for time zones and travel. • Personal Appointments and Projects: Manage personal appointments and assist with various personal projects for the executives. • Email Management: Handle and organize email correspondence, ensuring timely responses and efficient communication. • Communication Management: Act as a liaison, managing emails, calls, and messages while prioritizing urgent matters. • Document Management: Organize and maintain essential documents, handling sensitive information with confidentiality. • Expense Management: Track and manage personal and professional expenses, ensuring accurate documentation. • Personal Shopping and Errands: Assist with personal shopping, gift procurement, and day-to-day tasks. • Tech Support: Provide technical support for devices and communication tools during travel, troubleshooting issues. • Emergency Preparedness: Develop and maintain emergency protocols, staying informed about the executive's location and safety concerns. • Event Planning: Organize personal events, gatherings, or celebrations, both family-related and professional.

Requirements

• Excellent communication skills in English, both written and oral. • Proven experience as an Executive Assistant or in a similar role supporting C-level executives. • Exceptional organizational and time-management skills. • Proficiency in using office software and communication tools. • Flexibility to adapt to changing priorities, travel schedules, and unexpected challenges with a proactive and solution-oriented approach. • Strong problem-solving capabilities, anticipating potential issues and providing effective solutions. • Meticulous attention to detail to ensure accuracy in travel arrangements, scheduling, and documentation. • A proactive mindset with the ability to take initiative, anticipate needs, and act autonomously when required.

Benefits

• Health insurance • Dental insurance • Mental health insurance • Great starting salary • Growth opportunity • Prizes and bonuses • Vacation leave and time off