Senior Project Coordinator

November 6

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Black Airplane

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Web Design • Web Development • Applications • App Development • App Design

11 - 50

Description

• Oversee communication, scheduling, and resource allocation for Black Airplane’s production team. • Manage multiple client projects and ensure smooth, efficient operations across all initiatives. • Manage 10-15 ongoing projects simultaneously, coordinating with internal teams and clients. • Set up and maintain project kickoff meetings, recurring syncs, refinement, and demo meetings. • Ensure clear, concise, and proactive communication across all stakeholders. • Assist in stewarding the Production Operations Process (“POP”). • Translate project estimates into detailed project plans. • Create and maintain project documentation, including project charters. • Work closely with Account Executives and the Production team to plan resources. • Maintain and update the production schedule, factoring in employee PTO and holidays.

Requirements

• 5+ years of experience in a project coordination, project management, or similar role, preferably within a digital product agency or a similar fast-paced environment. • Strong organizational and multitasking abilities, capable of managing multiple projects and competing priorities with precision. • Exceptional communication and interpersonal skills, with a focus on proactive, clear, and concise updates. • Experience in resource planning and managing production schedules. • Familiarity with project management tools like ClickUp, Slack, Float, and Harvest (or similar platforms). • Detail-oriented with impeccable documentation skills and a commitment to maintaining accurate, up-to-date project information. • Ability to adapt quickly to changing priorities, deadlines, and project scopes. • A problem-solving mindset and the ability to make sound decisions under pressure. • Familiarity with agile methodologies. • Experience in the digital product design and development space. • A background in collaborating with diverse teams