Executive Assistant - CEO

2 days ago

🇺🇸 United States – Remote

🌵 Arizona – Remote

Although this job is listed in Arizona, this company may be open to hiring remote in other states.

🐊 Florida – Remote

Although this job is listed in Florida, this company may be open to hiring remote in other states.

+1 more states

🌵 Arizona – Remote 🐊 Florida – Remote 🤠 Texas – Remote

💵 $100k - $130k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Bonterra

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🤝 B2B

🤝 Non-profit

🌍 Social Impact

Description

• Support the CEO's operations with logistical and administrative support. • Arrange domestic and international travel for the CEO. • Coordinate logistics for leadership offsites and meetings. • Manage complex calendars and scheduling for the executive team. • Review and approve invoices and expense reports for accuracy. • Develop presentation materials aligned with the CEO's strategic goals. • Engage in ad hoc special projects as needed.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level support role, preferably working with C-suite executives. • Strong background in managing complex calendars, coordinating travel, and handling confidential information. • Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment. • Strong written and verbal communication skills for crafting clear, concise correspondence and professional presentation materials. • Meticulous attention to detail when managing tasks such as scheduling, preparing expense reports, and tracking action items. • Professional and confident demeanor with the ability to build strong relationships and work effectively with stakeholders at all levels. • Exceptional discretion and judgment when handling sensitive information. • Proactive and resourceful in anticipating the CEO’s needs, resolving challenges, and identifying opportunities for efficiency improvements. • Comfortable navigating ambiguity and changing priorities while maintaining a solutions-oriented mindset. • Understanding of event logistics and vendor negotiation best practices. • Advanced proficiency with tools like Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management software, and collaboration tools (e.g., Slack, Asana). • Familiarity with tools like Concur, DocuSign, or other financial and administrative systems.

Benefits

• Generous Flexible Time Off (FTO) Policy • Up to 15 paid company holidays including some commemorating social justice events and self-care • Paid volunteer time • Resources for savings and investments • Paid parental leave • Paid sick leave • Health, vision, dental, and life insurance with additional access to health and wellness programs. • Opportunities to learn, develop, network, and connect