Administrative Coordinator

November 13

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Description

•Salary: P40,000 – P60,000 (Monthly Package) •Schedule: 9:00 AM – 6:00 PM (Pacific Time) •Manage document storage, initial report setup, and project status updates using Quire and DASH platforms. •Edit Operations and Maintenance Manuals and assist with non-technical report revisions. •Upload data and testing results to internal databases. •Support sales efforts by bidding on new projects, preparing proposals, and tracking order forms. •Professionally correspond with clients and internal teams via email, phone, and formal letters. •Coordinate site visits, meetings, travel arrangements, and assist with staffing needs. •Process Request for Proposals (RFPs), manage client portal bidding, and facilitate reliance requests. •Maintain accurate client data in CRM Dynamics and ensure timely order processing. •Monitor project progress, resolve delays, and ensure deadlines are met by collaborating with staff. •Perform administrative tasks such as AR follow-ups, invoice management, and preparing shared spreadsheets.

Requirements

•At least 4 years of working experience on a similar role •Highly organized and can track multiple projects at the same time. •Technically proficient and is comfortable working with Microsoft Office products. •Able to communicate fluently in English mainly through email with our clients. Occasional team phone calls and zoom meetings as well. •Familiarity with Quire (online report writing software). •Experience working in an engineering or environmental field.

Benefits

•Work from home •Medical, Dental Coverage and Life insurance from day 1 of employment •Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion) •Competitive salary package and annual appraisal •Financial Assistance Program •Mandatory Government Benefits and 13th Month Pay •Complimentary Sleeping Quarters, Coffee at no cost •Complimentary Office Fitness and Wellness Facilities at no cost •Regular Company Events, Work Life Balance, and Career growth opportunities •Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA