Executive Assistant - Founder & CEO

March 15

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FreedUp

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FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

11 - 50 employees

🤝 B2B

🏢 Enterprise

⚡ Productivity

📋 Description

• We are seeking a proactive and highly organized Executive Assistant (EA) to support a Founder and CEO in the data migration industry. • This role is ideal for someone who excels at task delegation, scheduling, CRM and project management, and communication. • You will play a key role in streamlining operations, improving efficiency, and ensuring smooth day-to-day management as the business expands. • As an EA, you will be responsible for handling phone calls, scheduling appointments, managing email communications, maintaining the CRM (HubSpot), and assisting with administrative tasks to optimize the executive’s time and productivity. • This is a full-time, remote role requiring a high level of independence, attention to detail, and strong organizational skills.

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role. • 3+ years of experience with NetSuite • Strong experience in phone and email management, calendar coordination, and CRM data entry. • Proficient in HubSpot, Trello, or similar CRM and project management tools. • Proficient in Microsoft Excel, including data analysis, reporting, and spreadsheet management. • Excellent written and verbal communication skills. • Ability to take initiative, solve problems independently, and implement efficient workflows. • Strong organizational and time management skills. • Familiarity with basic bookkeeping and reporting • Technical Requirements: Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months