Executive Assistant

5 days ago

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Inside Out Group

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Inside Out Group is a specialized video production company that offers high-end filming services, including time lapse filming, drone filming, photography, and animation. With over 15 years of experience, they cater to diverse sectors such as rail, construction, and infrastructure, providing innovative solutions for challenging projects. Their team is known for its technical expertise and creative approach, ensuring quality media that effectively showcases their clients' projects.

Time Lapse Productions • Video Production • Animation • Creative Consultancy • Photography

11 - 50 employees

Founded 1991

📱 Media

🚀 Aerospace

📋 Description

• Handle everything outside of the business owner's top 20% responsibilities. • Take full ownership of all administrative and non-revenue-generating tasks. • Document existing business systems and innovate new ones to improve efficiency. • Coordinate with clients, schedule appointments, and manage communications. • Oversee transaction coordination and document management. • Support the business owner with personal assistant tasks, including travel booking and schedule management. • Organize and systematize the business for scalability and operational efficiency. • Ensure smooth and efficient client interactions, handling tough situations professionally. • Utilize and manage CRM software (preferably with real estate experience). • Be highly responsive to both the business owner and clients.

🎯 Requirements

• Bilingual (English/Spanish) with little to no accent. • Assertive, proactive, and a critical thinker. • Highly structured, organized, and responsible. • Reliable, trustworthy, and transparent. • Creative, personable, and able to work independently. • Capable of handling tasks with minimal supervision. • Comfortable making and receiving phone calls. • Able to work weekends. • Equipped with a reliable, fast internet connection. • Excellent at communicating effectively with the business owner and clients. • Committed to finishing what they start. • Problem solver who takes initiative. • Experience with RingCentral. • Experience with real estate CRMs and transaction coordination. • Possession of a Six Sigma Black Belt certification is advantageous, but not required. • Ability to build out systems and processes to improve business efficiency. • Ability to handle difficult clients professionally. • Generator backup power for uninterrupted work. • Passion for learning, growing, and making a difference in the company.