Executive Assistant - AI/Tech, Startup Experience

March 10

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Catena

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Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

2 - 10 employees

👥 HR Tech

🏢 Enterprise

🎯 Recruitment

📋 Description

• Role: Executive Assistant (AI/Tech w/startup exp) • Work Arrangement: Fully remote, overlapping Central European Standard Time working hours • Job Type: Independent Contractor, Full-time • Work Schedule: 40 hours per week, overlapping with Central European Standard Time business hours. • Locations: Remote, open to candidates in the Philippines • About Pearl Talent: Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. • Why Work with Us? We mean what we say that we're building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat. • About the Company: A fast-growing leader in generative AI for education, this company is transforming learning experiences with advanced AI solutions. By making education more personalized, adaptive, and effective, it is reshaping how individuals acquire knowledge. With a strong focus on innovation, the company fosters a dynamic and collaborative work environment where every team member contributes to revolutionizing education. • Role Overview: The Executive Assistant will provide high-level administrative and operational support to the leadership team, ensuring efficiency, productivity, and strategic coordination. Key responsibilities include: • Executive Support: Managing complex calendars, scheduling high-priority meetings, and handling executive correspondence. • Operational Coordination: Organizing and overseeing key processes to ensure seamless team alignment. • Travel & Event Planning: Arranging travel logistics, coordinating company events, and managing itineraries. • Project Management: Supporting special initiatives, tracking progress, and ensuring timely completion of key deliverables. • Communication Management: Drafting emails, reports, and presentations with professionalism and attention to detail. • Confidentiality & Discretion: Handling sensitive information with the highest level of security and professionalism.

🎯 Requirements

• Experience supporting high-level executives in a tech or AI-driven company. • Strong organizational skills, with the ability to manage multiple priorities in a fast-paced environment. • Excellent written and verbal communication skills. • Proficiency in productivity and project management tools (e.g., Notion, Slack, Google Workspace). • Background in startups or high-growth, fast-moving environments preferred, but not required. Candidates with tech/AI experience who can demonstrate adaptability and agility will also be considered. • Tech-Savvy: Comfortable working with AI-driven tools and automation. • Proactive & Solutions-Oriented: Anticipates needs before they arise. • Attention to Detail: Ensures precision in all tasks. • Discretion & Trustworthiness: Handles confidential information with integrity.

🏖️ Benefits

• Remote Work: Fully remote—work from anywhere • Generous PTO: 10 days PTO per year, plus public holidays and sick leave • Direct Mentorship: Grow through guidance from international industry experts • Learning & Development: Ongoing access to resources for professional growth • Global Networking: Work and connect with professionals around the world • Work-Life Balance: Balanced schedules that support a healthy work-life balance.