Operations Executive Assistant

March 7

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Catena

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Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

2 - 10 employees

👥 HR Tech

🏢 Enterprise

🎯 Recruitment

📋 Description

• Work Arrangement: Fully remote • Job Type: Full-time • Work Schedule: 8:00 AM - 5:00 PM CST • Time Zone: Central Standard Time (CST) • Holiday Orientation: US Holidays • About Pearl Talent: Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. • About the Company: This company is a fourth-generation, family-owned farming operation known for its innovative approach to row crop and livestock production. • Role Overview: We are looking for an Operations Executive Assistant to oversee daily operations while providing high-level administrative support. • Tasks and Responsibilities: Oversee daily operations, ensuring efficiency and continuous process improvement. • Manage inventory tracking, vendor coordination, and procurement processes. • Maintain and organize company files, ensuring accessibility and version control. • Manage executive scheduling, travel arrangements, and meeting coordination. • Assist in processing legal documents and contracts as a paralegal. • Process invoices, accounts payable/receivable, and track expenses. • Support budget tracking, financial reporting, and farm operations documentation. • Act as a liaison between departments to streamline internal communication and workflows. • Assist in onboarding new hires and organizing company-wide events and meetings.

🎯 Requirements

• Minimum of 3-5 years of experience in operations management, project management, or an executive assistant role. • Proven experience in operations management and executive assistance • Highly organized, detail-oriented, and proficient in multitasking • Strong project management mindset • Fluent in English with excellent verbal and written communication skills • Advanced file management skills • CPA or strong accounting background • Prior experience in agriculture, manufacturing, or construction industries • Experience with inventory management and farm operations software • Background in legal document processing or paralegal work • Strong problem-solving skills and a proactive approach to process improvements

🏖️ Benefits

• Remote Work: Fully remote—work from anywhere • Generous PTO: Ample paid time off to rest and recharge • Direct Mentorship: Grow through guidance from international industry experts • Learning & Development: Ongoing access to resources for professional growth • Global Networking: Work and connect with professionals around the world • Work-Life Balance: Flexible hours that support a healthy work-life balance