People Operations Support Associate
November 27
Description
• Manage the VP’s calendar occasionally, schedule meetings, and coordinate with internal and external stakeholders. • Prepare agendas, take detailed notes during meetings, and track follow-ups to ensure timely execution of action items. • Assist with drafting emails, presentations, and reports to support the VP’s strategic initiatives. • Organize and maintain confidential documents and files, ensuring they are readily accessible when needed. • Monitor and organize the People Operations inbox, responding to routine inquiries or escalating as needed. • Prepare and distribute company-wide communications on behalf of the People Ops team. • Maintain and update organizational charts, contact lists, and other key resources for the team. • Coordinate with external vendors and partners to ensure timely delivery of services related to HR or People Ops functions. • Serve as the primary administrator for some of the People software tools. • Ensure data integrity by entering, auditing, and maintaining employee records across all systems. • Train managers and employees on how to use People software effectively and troubleshoot system-related issues. • Generate regular and ad-hoc reports from software tools to support data-driven decision-making for the VP and other leaders. • Collaborate with IT and vendors to resolve technical issues or implement new features in People software. • Identify opportunities to optimize system workflows and recommend improvements. • Schedule interviews and manage hiring-related communications on behalf of the People Ops team. • Collaborate with the People Ops team to support new hire onboarding processes. • Support employee engagement initiatives by assisting with logistics and communications. • Generate reports on headcount, turnover, and other people metrics to support the VP’s presentations to leadership. • Maintain HR system integrity and ensure all employee data is accurate and up to date.
Requirements
• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent work experience. • 1-3 years of experience in an HR, People Operations, or administrative role, preferably in a high-growth or SaaS environment. • Familiarity with software tools and systems with a willingness to learn and adapt to new platforms as needed.
Benefits
• Competitive salaries • Remote/hybrid environment • Potential equity compensation for outstanding performance • Flexible PTO • Company-wide sponsored lunches • Company paid disability and life insurance benefits • Company paid family and medical leave • Medical, dental, and vision insurance benefits • Discounted pet insurance • FSA/DCA and commuter benefits • 401k
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