Executive Assistant

December 21

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TMC Indonesia

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Recruitment & Selection • Performance Appraisal • Internal Business Process Development • Talent Management

11 - 50 employees

Founded 2005

Description

• Manage complex and dynamic calendars of the CEO • Organize travel arrangements including flights, accommodations, transportation • Draft, edit, and review correspondence, reports, presentations • Serve as the primary point of contact between the CEO and stakeholders • Monitor and manage communications channels for timely responses • Organize and manage executive-level team off-sites • Lead or assist with special projects as directed by the executive team • Coordinate and manage All Staff meetings and org-wide calendars

Requirements

• Minimum 5 years of experience providing executive-level administrative support to senior leadership, 2 years of which must have been within a fully remote workplace. • Proven experience in handling confidential information with discretion and sound judgment. • Demonstrated ability to build strong relationships with internal and external stakeholders. • Experience coordinating travel and associated expense management • Outstanding written and verbal communication skills, with experience drafting and editing documents for senior executives. • Experience working in nonprofit and values-driven organizations • Exceptional organizational skills, with the ability to manage multiple priorities, deadlines, and shifting demands. • Ability to consistently hold and prioritize multiple tasks, calendars, and projects. • Ability to effectively manage competing priorities and deadlines • Highly proactive and resourceful, with the ability to anticipate executive needs • Ability to confidently navigate in a remote workplace • Strong interpersonal skills • Strategic thinking and agile problem-solving mindset • Capable of working both independently and collaboratively as part of a team • Strong proficiency in Slack, Google Workspace, Microsoft Office, Asana, Airtable, and macOS

Benefits

• Competitive salary • World-class healthcare • Dental and vision benefits • Retirement • Unlimited paid vacation and sick days • Flexible holidays • Remote virtual office • Paid parental and adoption family leaves • Health and wellness benefits