Executive Assistant

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Wormhole Labs

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11 - 50 employees

🔐 Security

Description

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements. • Screen and respond to calls, emails, and other correspondence on behalf of the executive, ensuring timely and professional communication. • Prepare agendas, take minutes, and follow up on action items from executive meetings. • Handle confidential and time-sensitive information with the utmost discretion. • Draft, edit, and proofread correspondence, presentations, and reports. • Coordinate logistics for internal and external meetings, events, and conferences. • Assist with special projects and initiatives, including conducting research and compiling data. • Track project timelines and milestones, ensuring deadlines are met and deliverables are completed efficiently. • Support personal tasks, such as managing household schedules, family-related appointments, and special events. • Coordinate personal travel arrangements and oversee logistics for family or personal commitments. • Ensure personal and professional tasks are balanced and aligned to optimize executive productivity. • Act as a liaison between the executive team and internal/external stakeholders. • Build and maintain strong relationships with key partners, clients, and team members.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or similar role, with a track record of success in a corporate environment. • Familiarity with supporting executives in dynamic, fast-paced settings. • Exceptional organizational and multitasking abilities, with an eye for detail. • Strong written and verbal communication skills, capable of interacting effectively with diverse stakeholders. • Proficient in tools such as Slack, Notion, Microsoft Office Suite, Google Workspace, and other relevant software. • Discretion and confidentiality in handling sensitive information. • Proactive mindset with a problem-solving attitude and a focus on continuous improvement. • Flexibility to adapt to changing priorities, schedules, and deadlines.