Executive Assistant

October 9

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Genfinity Philippines, Inc.

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HIM Outsourcing Consulting • Talent Development • Regulatory Governance • HIM Program Design/Implementation • Business / Transition Plan Preparation

501 - 1000

Description

• Manage complex calendars and prioritize meeting requests and events for the executive(s) including travel arrangements and other events for the executive(s). • Review, prioritize and respond to emails, phone calls and other correspondence on behalf of the executive(s), this also includes meeting notes and follow up on action items. • Organize and maintain records and databases related to the executive's work including preparing and edit papers, reports, presentations and other materials. • Handle confidential and sensitive information with discretion and professionalism. • Research and analyze data and information to support the executive's decision making. • Liaise with internal and external stakeholders, clients, partners and vendors. This includes collaborative, effective and positive communication with other company Executive Assistants on scheduling and other project tasks. • Perform administrative tasks such as expense reporting, time tracking, and other accounting tasks. • Manage and oversee projects and initiatives assigned by the executive(s) while anticipating the executives’ needs, priorities and provide solutions and recommendations. • Monitor and report on the progress and outcomes of the executive's goals and objectives. • Initiate and lead projects and initiatives that align with the executive's vision and strategy.

Requirements

• Bachelor’s degree holder required • At least 4 years of experience as an executive assistant or similar role that included a high level of discretion and confidentiality • Proficient in Microsoft Office and other relevant software and tools as well as excellent verbal and written communication skills • Strong organizational, time management and problem-solving skills with the ability to work independently and collaboratively with minimal supervision • Ability to handle multiple tasks and prioritize effectively with attention to detail and accuracy • Proactive, creative, and innovative mindset • Ability to handle multiple tasks and prioritize effectively • Experience within a large organization (5,000+ employee base) preferred • Working in a company with a multi-national presence preferred • Available to work in US business hours